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ASESIADOCUMENTS · INVOICING · TAXES · AISPAINVERI*FACTU FORMAT

Asesia
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AI automation · Spain and Bulgaria

For firms that scale and freelancers who sleep soundly.

Asesia does the repetitive part: it receives documents, reads them, proposes the entry, calculates the tax forms and warns you about deadlines. Your firm reviews, decides and closes.

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your_configuration.json
country: "España"
agency: "AEAT"
currency: "EUR"
formats: [
"Veri*Factu", "AEAT", "303", "111"
]
// country guessed from your location; in your account your NIF or ЕИК sets it
Official formats
  • Veri*Factu
  • SII
  • TicketBAI
  • Facturae
  • 303 · 111 · 115 · 130 · 349 · 390
  • RGPD

Asesia, depending on who you are

pick your profile — it changes everything below ↓

What it does for your firm today

Every feature shows its real status. If something depends on your certificate or is still being validated, we say so here, not in the small print.

Available
Works today, with nothing else needed from you.
With your certificate
The file or calculation is already produced; sending it to the authority needs your electronic certificate (and, where applicable, the corresponding registration or licence).
With your account
Works at a basic level; the advanced level needs your account with the external provider.
Being validated
Built and tested in test environments; it still has to be checked with real cases before we call it finished.

Documents

  • Available
    Document reading and pre-booking

    Reads invoices and receipts (supplier, NIF, dates, bases, rates, withholding, IBAN) and proposes the entry with PGC accounts. Whatever is not printed stays empty. Learns from every correction, per supplier.

  • Available
    Chain review

    Review a stack of documents without leaving the keyboard: approve and next, reject or flag. You decide every entry.

  • Being validated
    Bank receipts

    Receipts without an invoice (fees, insurance, utilities) as expenses outside the VAT books, with payer and NIF taken from the SEPA direct debit.

  • Being validated
    Intra-EU purchases

    Detects the intra-EU operation, applies the reverse charge (472/477) and carries it to the 303, the books and the 349.

  • Available
    Bank statements

    Imports statements in Norma 43, CAMT.053, CSV or Excel and proposes the reconciliation with invoices and expenses; you confirm the doubtful ones.

Invoicing

  • Available
    Invoicing

    Series, pro formas, delivery notes and corrective invoices, seven templates with your logo, translated copy and bank collection. You decide the content of every invoice.

  • With your certificate
    VERI*FACTU

    Invoicing record with chained hash and QR code on every invoice. Sending to the AEAT is switched on with your certificate.

  • With your certificateAdd-on
    TicketBAI

    For companies domiciled for tax in Bizkaia or Gipuzkoa: signed file, identifier and QR code. Each Diputación's licence and your certificate are still needed; Álava not verified.

  • With your certificateAdd-on
    SII

    The five Immediate Supply of Information books, with their deadline and the AEAT's responses. Sent with the company's certificate.

  • With your certificateAdd-on
    E-invoicing

    Signed Facturae 3.2.2 and submission to FACe for public bodies, plus UBL and CII (EN 16931). Signing and sending need your certificate.

  • Being validatedAdd-on
    Online shop and POS

    For companies: catalogue, cart and card payments into the company's own Stripe account, plus a browser till with receipts and Z report. Every sale is an invoice. Live testing with Stripe Connect is still pending.

Taxes

  • Available
    Tax calendar

    Each client's deadlines according to their profile (quarterly, monthly or large company), with reminders before every deadline.

  • Available
    Forms 303, 111, 115, 130, 349 and 390

    Calculation from the books, PDF and official AEAT file for every client, ready to review.

  • Being validated
    Forms 123, 193 and 369

    Capital income and one-stop shop (non-Union and IOSS) from the recorded data, with their file. Validation with the AEAT is still pending.

  • With your certificate
    Filing with the AEAT

    File one form or a batch from the panel with the firm's certificate, with receipt and CSV stored on the client.

  • Available
    Quarter close

    A traffic light per client: unreviewed documents, books that don't match the 303, obligations and exports. Whatever could not be checked shows grey, never green.

Firm and company

  • Being validated
    Company books and minutes

    Shareholder register, minutes book and dividend distribution; approved minutes are sent for signature. Legalisation at the Commercial Registry is still being validated.

  • With your account
    E-signature

    Simple signature with an emailed code and an evidence trail in the PDF. Advanced or qualified signature with your Docusign account. We never present it as qualified when it is not.

  • Being validatedAdd-on
    Own bookkeeping (optional)

    A journal per company with balancing and period locks enforced by the database; posts invoices, expenses, payroll and bank; general ledger, trial balance, P&L and balance sheet under the Spanish PGC. Off by default: exporting works as before.

  • AvailableAdd-on
    Projects

    Group clients, tasks, time, documents and budget, with profitability and yearly templates per procedure.

  • Being validated
    Firm fees

    Engagement sheet per client, monthly issuing, collections and SEPA batch for your own fees.

  • Available
    Time and follow-up

    Calls, requests and hours per client and per project, so you know what each one costs.

  • AvailableAdd-on
    Working-time record

    Team clock-in with entries that cannot be altered, approved corrections and export for the Labour Inspectorate (art. 34.9 of the Workers' Statute).

  • Available
    Team, permissions and areas

    Users with permissions by function and portfolio, work areas (tax, accounting, payroll…), two-step sign-in and a log of who did what.

Connections

  • Available
    Client portal

    Each client uploads documents, sees their taxes and talks to the firm. They decide what they share, with permissions they can withdraw.

  • Being validated
    Desktop agent

    A Windows program that uploads the folders you choose and drops exports into your accounting program's folder. The final installer is not published yet.

  • Being validated
    Export to your program

    The whole portfolio exported in one ZIP for Sage or A3, with the approved accounts. A clean import validated in each program is still pending.

  • Available
    API

    Access keys per resource, read-only or write, with a log of every use.

  • AvailableAdd-on
    API v2 for integrators

    OAuth 2.0 or personal keys with specific scopes, signed webhooks and an OpenAPI 3.1 specification. Invoices are issued through the same path as in the app.

  • Available
    Spain and Bulgaria, each with its own

    Your account knows it is Spanish from your NIF: you only see the AEAT, Spanish forms and Spanish rules.

Add-ons subscribed separately

On top of your plan you can add these modules when you need them. If you ever cancel one, everything you already have stays available.

  • Online store

    Public storefront with card payments, orders, returns and automatic invoicing.

  • POS (point of sale)

    In-browser till, receipts, Z closing and 80 mm printing.

  • Own bookkeeping

    Double-entry journal, automatic posting, year-end closing and reports.

  • Qualified e-signature

    Qualified-level signature (eIDAS art. 25.2) through a qualified provider; simple and advanced stay included.

  • API v2

    Public API with OAuth, signed webhooks and OpenAPI.

  • SII (Spain)

    VAT record books sent to the Spanish Tax Agency within 4 days, with corrections.

  • TicketBAI (Basque Country)

    Signed file, code and QR for each invoice, sent to the provincial tax office.

  • Facturae / FACe e-invoicing

    Signed Facturae 3.2.2 and FACe submission to invoice Spanish public bodies.

  • Firm migration assistant

    Imports clients, books and documents from another program, with dry run and undo window.

  • Firm projects

    Projects with budget, hours, templates and client billing.

  • Payroll engine (Spain)

    Payroll calculation (contributions, income tax, collective agreement) and official payslip. Importing stays included.

  • Time tracking

    Compliant clock-in records: immutable history, corrections, absences, monthly signature and inspector link.

  • CRM and campaigns

    Leads with a pipeline and one-click conversion, portfolio segments, campaigns and circulars by email, portal, chat or WhatsApp, and tax circulars proposed by the regulatory agent and the calendar.

Your firm and your clients, connected

The firm works in its panel; each client, in their portal. Same information, no documents forwarded back and forth, no calls to chase the missing receipt.

FIRM PANEL
  • Client portfoliotraffic light
  • Documents to reviewqueued
  • Export to your programin batches
CLIENT PORTAL
  • Upload a photo of the receiptreading
  • Ask ChatCFOAI
  • See their taxesup to date

Portfolio tax calendar

Obligations with AEAT

Example from the demo
ObligationClientStatus
303 · VATPanadería La Espiga SLUp to date
130 · Income taxMarta Ruiz Estudio de DiseñoTo review
111 · WithholdingTaller Mecánico Hermanos Soler SLUrgent

Up and running in an afternoon

  1. Import your portfolio

    From a CSV or Excel file exported from your current program.

  2. Invite your clients

    Each one signs in to their portal, connected to your panel.

  3. Asesia reads and prepares

    Reads the documents, proposes the entries and leaves the forms calculated for your review.

  4. You review and decide

    Review in a chain and export to your program, or file with the AEAT using your certificate.

Pricing for firms

Monthly billing, VAT included, no lock-in. Your clients' portal is included in every plan.

  • Starter

    €49/mo

    up to 5 clients

    Start
    • Up to 2 users
    • AI reading and pre-booking
    • Client portal
    • Tax calendar
    • 250 documents/month included · €0.040 per extra document

  • Pro

    €149/mo

    up to 25 clients

    Start
    • Everything in Starter
    • Up to 5 users
    • Automatic reminders
    • Export to your accounting program
    • 1,500 documents/month included · €0.035 per extra document
  • MOST CHOSEN

    Business

    €349/mo

    up to 75 clients

    Start
    • Everything in Pro
    • Up to 15 users
    • Portfolio permissions
    • White label and your own WhatsApp Business
    • 5,000 documents/month included · €0.030 per extra document

  • Enterprise

    €699/mo

    unlimited clients

    Talk to sales
    • Everything in Business
    • Unlimited users
    • Dedicated support
    • 15,000 documents/month included · €0.025 per extra document

Frequently asked questions

Is it ready for my country's rules?

Asesia produces the official formats: VERI*FACTU record with hash and QR code, forms 303, 111, 115, 130, 349 and 390 with their AEAT file, SII, TicketBAI and Facturae. Sending to the AEAT or a foral Diputación needs your certificate; each feature on this site says what it still needs. The content and the filing remain the responsibility of whoever signs.

What do «with your certificate» and «being validated» mean?

«With your certificate»: the calculation and the file are already produced; sending them to the authority needs your electronic certificate. «With your account»: it works at a basic level and the advanced level uses your account with an external provider. «Being validated»: it is built and tested, but we are still checking it with real cases. We flag it so you don't pay for something it doesn't do yet.

Do I have to be an accounting firm to use it?

No. Firms manage their whole portfolio; freelancers and small businesses can run things on their own, or sign in for free if their accountant already uses Asesia.

How does it fit with my current program?

Asesia does not replace your accounting program: it exports the approved entries for Sage or A3 (a clean import in each program is being validated) and imports statements in Norma 43, CSV or Excel. Your clients are loaded from a CSV or Excel file.

Do I have to choose a country or a language?

You don't choose the country: in your account your tax ID (NIF or ЕИК) sets it, and the platform only shows that country's forms and rules. You do choose the interface language at the top: Spanish, Bulgarian or English.

Can I try it before paying?

Yes. The public demo opens without signing up, with sample data. When you sign up you get a 14-day trial with no card.

Start today. Your next quarter will thank you.

14 days free. No card, no lock-in.

Start for freeRequest a demo